Property Services Coordinator

Company: Auburn
Location: Auburn
Posted on: October 23, 2024

Job Description:

Position Details



Position Information




Requisition Number
S4029P




Home Org Name
Asset Management




Division Name
AVP, Financial Services/Controller




Position Title
Property Services Coordinator




Job Class Code
ED47




Appointment Status
Full-time




Part-time FTE





Limited Term
No




Limited Term Length





Job Summary

INTERNAL POSTING: Only current, non-temporary, Auburn University or AUM employees outside of their probationary period are eligible to apply.

Auburn University seeks a Property Services Coordinator to coordinate monthly reconciliations of financial and asset systems to ensure compliance with auditing standards and data accuracy. Administers Radio Frequency Identification (RFID) asset tracking, maintains inventory records, and acts as a liaison for departmental inventories and asset management.

Why Should YOU Choose Auburn University?

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  Auburn University was named a "Best in Alabama" employer by Forbes! Our employee longevity speaks for itself, with employees staying an average of ten years.
  
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  Competitive state benefits including retirement plan vesting at 10 years of service, generous leave accrual, and parental leave opportunity.
  
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  Auburn University tuition assistance for yourself and your dependents. Employees can take 15 hours of classes for free, and dependents receive a 50% tuition waiver.
  
  
  
  It's a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We're proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you're new to Auburn, we'd love to introduce you. If you're already acquainted with Auburn, we'll keep it simple: it's time to come home!
  
  
  
  
  Essential Functions
  
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  • Performs monthly reconciliations between financial records and asset systems to ensure accuracy and compliance with auditing regulations. Ensures alignment of data across systems to support financial reporting requirements.
    
  • Administers the Radio Frequency Identification (RFID) asset tracking system, which involves managing server updates in collaboration with the Office of Information Technology (OIT), addressing daily error reports, and resolving issues. Acts as a liaison between OIT and asset management software to troubleshoot significant program errors. Coordinates the procurement of RFID and barcode labels for labeling new assets and replacing RFID tags and communicates with departments regarding missing inventory.
    
  • Maintains current and accurate inventory records for university assets. Utilizes asset management systems to maintain the accuracy of records.
    
  • Acts as a liaison between Asset Management and campus departments regarding inventories and university assets.
    
  • Handles all property service approvals in the Property Transfer system related to asset moves, asset sales, and asset deletion requests.
    
  • Leads a team of Property Auditors to perform physical inventory and tagging of all university assets in university organizations on campus and outlying units.
    
    
    
    
    
    
    
    
    Minimum Qualifications
    
    
    
    
    Minimum Qualifications
    
    Education: High School diploma or equivalent.
    
    Experience: 6 years of experience in tagging and maintaining records on moveable equipment.
    
    
    
    
    
    
    
    Minimum Skills, License, and Certifications
    
    
    
    
    Minimum Skills and Abilities
    
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    • Knowledge of the Code of Alabama and policies regarding maintaining fixed assets.
      
    • Knowledge of capital asset accounting.
      
    • Knowledge of reconciliation procedures.
      
    • Knowledge of Excel and Word.
      
    • Strong oral and written communication skills.
      
    • Proficient with university property and inventory programs.
      
      
      
      
      
      Minimum Technology Skills
      
      
      
      
      
      Minimum License and Certifications
      
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      • Must have a valid driver's license.
        
      • Once employed, may be required to become certified (on-the-job) to drive a fork lift and large box truck.
        
        
        
        
        
        
        
        
        Desired Qualifications
        
        
        
        
        Desired Qualifications
        
        
        
        
        
        
        
        
        Posting Detail Information
        
        
        
        
        Salary Range
        $39,130-$58,700
        
        
        
        
        Job Category
        Business/Accounting/Finance
        
        
        
        
        Working Hours if Non-Traditional
        
        
        
        
        
        City position is located in:
        Auburn
        
        
        
        
        State position is located:
        Alabama
        
        
        
        
        List any hazardous conditions or physical demands required by this position
        
        
        
        
        
        Posting Date
        10/21/2024
        
        
        
        
        Closing Date
        
        
        
        
        
        EEO Statement
        
        AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.
        
        
        
        
        Special Instructions to Applicants
        
        
        
        
        
        Quick Link for Internal Postings
        https://www.auemployment.com/postings/48926
        
        
        
        
        
        
        

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