Contracts Compliance Specialist

Company: City of Atlanta
Location: Atlanta
Posted on: October 21, 2024

Job Description:

Salary range: $42,020.99 -$52,578.03 - Position posted until filled Purpose -of -JobThe -purpose -of -this -job -is -to -manage -and -evaluate -the -monitoring -process -within -the -Office -of -Contract -Compliance, -including interpreting the city's -Equal -Employment -Opportunity, Disadvantaged/Small/Minority -or -Female -Business -Enterprise program code of ordinances. -Duties -include but -are -not -limited -to: -coordinating -the S/M/FBE -outreach -program -activity; -assisting -in -office -operations; -reviewing -bid -proposals; -preparing reports; -answering inquiries; -preparing -statistical -analysis; -and -processing -associated -paperwork.Essential -Duties -and -ResponsibilitiesThe -following -duties are normal -for this -job. - -These -are not -to -be -construed -as -exclusive -or all-inclusive. -Other -duties may -be -required -and -assigned.Administrative -Duties:

• Assists -in -normal -office -operations -such -as -answering -telephones -and -document -copying, -filing -faxing, -and -delivering.
• Assists -in -the -review -of -bid -proposals -and -recommends -approval -or -non-approval -based -on -bid specifications.Communication:
  • Prepares Annual Report of Department -activities and presents findings to appropriate City -personnel.
  • Answers -inquiries -and -distributes -information -to -contractors -and -vendors -while -attending pre-bid, and post award conferences.Interpersonal Relations:
    • Facilitates -good -working -relationships -with -minority -and -female -contractors -in -effort -to -further the goals -and -objectives -of -the -City's -M/FBE -program.
    • Works closely with other City Departments, -such as Law and Procurement, -to ensure complete -coordination -and -compliance -with -City -Ordinances, -policies -and -procedures. -Essential Daily Contract Monitoring ResponsibilitiesAttend Project Team Meetings -
      • Discuss Project scope, funding, budget, and schedule to establish diversity and inclusion program goals -Conduct Post Award Meetings included but not limited to: Giving an overview of OCC policies and procedures for each contract. -
        • Distribute submittal forms to Prime contractor/sub-contractor -
        • Give Prism Overview -
        • Explain contract site visit process
        • Establish project points of contact -Prism Set-up files -
          • Build contract file for Prime Contractor
          • Conduct Prism training for Prime Contractor as needed -Monitoring Contracts -
            • Perform site visits to ensure Prime contractors and sub-contractors are adhering to EBO/SBO/DBE guidelines as required by program ordinances. -Monitoring specialist will verify Prime contractor's proposal bid submissions regarding participation plans. -Prepare written report of site visit findings.Perform Contract Desk Audit -
              • Analyze Prism weekly reports submitted by Prime contractors. -Dispute Resolution Mediation -
                • Conduct dispute resolution mediation between Prime Contractors and Subcontractors (or Prime contractors and the City) regarding progress payments & contract performance when necessary. -Punch List Meetings -
                  • Attend the final walk through for completion of contract work items. This is necessary to determine if contractor(s) have completed all contractual obligations. -Educational Training/Certifications -
                    • Attend training classes sponsored by National Institute of Governmental Purchasing (NIGP)
                    • Attend training classes sponsored by American Contract Compliance Association (ACCA) Note: ACCA's comprehensive training program provides a unique opportunity to study among nationally recognized experts in their respective fields. - The program is carefully designed to focus on the critical issues challenging our profession.
                    • Attend compliance training classes sponsored by Federal Agencies such as: -FAA, FTA, FHWA, EPAOutreach Sessions
                      • Lead organizer and participant in contract compliance quarterly outreach sessions. -These sessions are designed to help increase the available pool of MBE/FBE/SBE firms.
                      • Attend outreach sessions hosted by other diversity and inclusion organizations located in the Atlanta region. -Best Practices -Attend Metro Intergovernmental Association of Equal Opportunity Officials (MIAEOO) quarterly meetings regarding best practices of diversity and inclusion programs. - Other supplier diversity and inclusion agencies involved in this organization include Marta, Fulton County, Dekalb County, Clayton County, Atlanta Housing Authority, Atlanta Public Schools, Atlanta Beltline, Cobb County, Georgia Department of Transportation, and State of GA. -EEO Compliance Evaluations
                        • Analyze bid submittals for commodities and supplies for EEO compliance. - Draft award recommendations for signature of Senior ManagerAnnual Reporting
                          • Vet the annual reporting metrics for all projects monitored in all General Fund Departments. -Marginal -Job -Functions
                            • Performs -other -related -duties -as -required.Knowledge -of -JobHas -considerable -knowledge -of -the -policies, -procedures, -and -activities -of -the -Department -of -the -Mayor -as -they -pertain -to -the -performance -of -duties -relating -to -the -position -of -Contract -Compliance -Specialist. - -Has -the -ability -to -compile, -organize, prepare and maintain an -assortment -of -records, -reports -and -information -in -an -effective -manner -and -according -to -departmental -and/or -governmental -regulations. -Has -comprehensive -knowledge -of -the -terminology -used -within -the -department. - -Has -the -ability -to -communicate -effectively -with -supervisors, -and -other -staff -members. -Has -the ability -to -use -independent judgement -in -routine -and -non-routine -situations. - -Has -the -mathematical -ability -to -handle -required calculations. -Is -able to -utilize -and understand -computer applications and techniques -as necessary -in the completion of daily assignments. - -Has the abilityto plan, organize -and prioritize daily assignments and work -activities. - -Is -able -to -comprehend and -apply -regulations -and -procedures of -the -department. - -Is -capable -of -working under -a -minimum -degree -of -stress -related -to -duties -that -require -constant -attention -to -detail -and -tight -deadlines. -Has -good -working -knowledge -of -F/MBE -programs, contracting -and -building, -and -Department -procedures -and -methods -as -required -in -the -performance -of -duties.

Keywords: City of Atlanta, Columbus , Contracts Compliance Specialist, Other , Atlanta, Georgia