Accounts Payable Assc Sr (Hybrid)
Company: Georgia Tech
Location: Atlanta
Posted on: October 16, 2024
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Job Description:
Apply for JobJob ID277928
LocationAtlanta, Georgia
Full/Part TimeFull-Time
Regular/TemporaryRegular
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About Us
Georgia Tech prides itself on its technological resources,
collaborations, high-quality student body, and its commitment to
building an outstanding and diverse community of learning,
discovery, and creation. We strongly encourage applicants whose
values align with our institutional values, as outlined in our
strategic plan. These values include academic excellence, diversity
of thought and experience, inquiry and innovation, collaboration
and community, and ethical behavior and stewardship. Georgia Tech
has policies to promote a healthy work-life balance and is aware
that attracting faculty may require meeting the needs of two
careers. About Georgia TechGeorgia Tech is a top-ranked public
research university situated in the heart of Atlanta, a diverse and
vibrant city with numerous economic and cultural strengths. The
Institute serves more than 45,000 students through top-ranked
undergraduate, graduate, and executive programs in engineering,
computing, science, business, design, and liberal arts. Georgia
Tech's faculty attracted more than $1.4 billion in research awards
this past year in fields ranging from biomedical technology to
artificial intelligence, energy, sustainability, semiconductors,
neuroscience, and national security. Georgia Tech ranks among the
nation's top 20 universities for research and development spending
and No. 1 among institutions without a medical school. Georgia
Tech's Mission and Values Georgia Tech's mission is to develop
leaders who advance technology and improve the human condition. The
Institute has nine key values that are foundational to everything
we do: 1. Students are our top priority. 2. We strive for
excellence. 3. We thrive on diversity. 4. We celebrate
collaboration. 5. We champion innovation. 6. We safeguard freedom
of inquiry and expression. 7. We nurture the wellbeing of our
community. 8. We act ethically. 9. We are responsible stewards.
Over the next decade, Georgia Tech will become an example of
inclusive innovation, a leading technological research university
of unmatched scale, relentlessly committed to serving the public
good; breaking new ground in addressing the biggest local,
national, and global challenges and opportunities of our time;
making technology broadly accessible; and developing exceptional,
principled leaders from all backgrounds ready to produce novel
ideas and create solutions with real human impact.
Department Information
Travel and Expense unit supports the Institution by ensuring the
timely and accurate processing of all travel and expense reports.
Ideal candidate will have experience with accounts payable
functions and strong analytical skills.
Job Summary
Provide primary customer support to campus financial approvers and
vendors for vendor payment issues. Provide administrative support
for policy updates, training coordination, and tracking exceptions.
This position will interact on a consistent basis with: vendors,
staff, and campus financial management and staff. This position
typically will advise and counsel: vendors, staff and campus
financial staff. This position will supervise: NA
Responsibilities
Job Duty 1 - Review requests for payment (invoices, check requests,
employee payment requests, etc.) to verify accuracy and validity
and enter payment requests in to financial system.
Job Duty 2 - Audit and process payments for employee and visitor
travel and expense reimbursements and other travel-related
payments.
Job Duty 3 - Primary customer service support via the .ask email
service. Vendor statements, tracking credits, consolidating
accounts, minimizing credit holds.
Job Duty 4 - Provide dedicated support for production activities
during peak periods. Payment team administrative project/audits,
tracking exceptions, trends and reporting.
Job Duty 5 - Participate in vendor meetings to ensure AP best
practices.
Job Duty 6 - AP Campus training class coordinator.
Job Duty 7 - Update AP policies as approved by the Director.
Job Duty 8 - Back up to ap.ask for campus and non-vendor
inquiries.Job Duty 9 - Back up to match exceptions and In Process
voucher review and travel exceptions.
Job Duty 10 - Perform other duties as assigned
Required Qualifications
Educational Requirements
Technical Diploma, Associate's Degree or equivalent combination of
education and experience
Other Required Qualifications
Overnight travel requayableed for project delivery; flexibility in
on-site daily service delivery hours (due to client shift
schedules, project requayableements).
Required Experience
Three to four years of job related experience
Preferred Qualifications
Additional Preferred Qualifications
Accounts Payable in a University Setting Intermediate Excel, Word,
and PowerPoint skills Excellent communication and customer service
skills and an understanding of procure-to-pay best practices
Preferred Educational Qualifications
Bachelor's Degree
Proposed Salary
$19.98 - $34.36 Hourly Compensation Commensurate with Education and
Experience
Knowledge, Skills, & Abilities
SKILLS
Working knowledge of and skill in applying payables processing
procedures and use of related system applications and processing
hardware/equipment. Customer service and communications skills are
required as is the ability to plan and organize work. Understanding
of Institute procurement Policies. Fast and accurate data entry.
Understanding of issues that create match exceptions. Ability to
resolve complex customer service inquiries related to payment
status, process, and procedures. Ability to run queries and format
reports. Ability to analyze data, identify trends, and make
recommendations. Must understand best practices, polices, and
procedures associated with all AP tasks Knowledge of basic accounts
payable auditing and voucher entry.
USG Core Values
The University System of Georgia is comprised of our 26
institutions of higher education and learning as well as the System
Office. Our USG Statement of Core Values are Integrity, Excellence,
Accountability, and Respect. These values serve as the foundation
for all that we do as an organization, and each USG community
member is responsible for demonstrating and upholding these
standards. More details on the USG Statement of Core Values and
Code of Conduct are available in USG Board Policy 8.2.18.1.2 and
can be found on-line at .Additionally, USG supports Freedom of
Expression as stated in Board Policy 6.5 Freedom of Expression and
Academic Freedom found on-line at .
Equal Employment Opportunity
The Georgia Institute of Technology (Georgia Tech) is an Equal
Employment Opportunity Employer. The University is committed to
maintaining a fair and respectful environment for all. To that end,
and in accordance with federal and state law, Board of Regents
policy, and University policy, Georgia Tech provides equal
opportunity to all faculty, staff, students, and all other members
of the Georgia Tech community, including applicants for admission
and/or employment, contractors, volunteers, and participants in
institutional programs, activities, or services. Georgia Tech
complies with all applicable laws and regulations governing equal
opportunity in the workplace and in educational activities.Georgia
Tech prohibits discrimination, including discriminatory harassment,
on the basis of race, ethnicity, ancestry, color, religion, sex
(including pregnancy), sexual orientation, gender identity, gender
expression, national origin, age, disability, genetics, or veteran
status in its programs, activities, employment, and admissions.
This prohibition applies to faculty, staff, students, and all other
members of the Georgia Tech community, including affiliates,
invitees, and guests. Further, Georgia Tech prohibits citizenship
status, immigration status, and national origin discrimination in
hiring, firing, and recruitment, except where such restrictions are
required in order to comply with law, regulation, executive order,
or Attorney General directive, or where they are required by
Federal, State, or local government contract.More information on
these policies can be found here: Board of Regents Policy Manual -
University System of Georgia (usg.edu).
Other Information
This is not a supervisory position.
This position does have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.
Background Check
Successful candidate must be able to pass a position of trust
background check. Please visit
http://policylibrary.gatech.edu/employment/pre-employment-screening
Keywords: Georgia Tech, Columbus , Accounts Payable Assc Sr (Hybrid), Other , Atlanta, Georgia
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